Many businesses are jumping on the Managed Print Services (MPS) bandwagon, and for good reason. If you know anything about outsourcing the management of your print environment, chances are you’re wondering whether your business would benefit from these services. Here is some information about the advantages of MPS so that you can decide for yourself whether these services are right for your business.
Reduce Costs
The main advantage of Managed Print Services is that it gives you the chance to gain control of your printing expenses. The cost of business printing adds up when considering all of the factors that come into play, including supplies, parts, maintenance, and repairs. These factors and others—such as overprinting or unnecessarily defaulting to color devices—may be easy to forget, but the total cost of ownership of your printer fleet adds up quickly. With MPS, your managed services partner will assess your devices and their usage to provide the data needed to quantify your printing costs. From there, your MPS partner will determine how to lower costs and then implement changes, such as consolidating your fleet, applying printing rules on users, and much more.
Better Productivity
Another top advantage of MPS is that it can boost the productivity of your employees. Having the right devices positioned in the right locations will increase office productivity because your employees won’t have to wait as long to copy, fax, scan, or print. As a result, your employees as a whole will have more time to dedicate to their work. A quality MPS partner will help you identify the areas for improvement that you missed.
A Managed Print Services plan will also boost office productivity by allowing your IT department to focus on more urgent matters. Most businesses have limited IT resources. If you’re one of these businesses, you want your IT employees to focus on important company initiatives and network security rather than fixing printers and copy machines. MPS will give your IT employees more time to focus on value-adding work.
Lengthen the Lifecycle of Your Printers
Office equipment is a major investment for any modern business, and chances are you’re willing to go to great lengths to ensure it lasts as long as possible. MPS will manage your office equipment and maintain it properly to maximize the lifecycle of each of your imaging devices.
Greater Security
Businesses are required to meet very stringent compliance regulations when it comes to the security of personally identifiable information (PII). Office equipment, like copiers and printers, can pose a privacy and security risk when unencrypted data remains on the hard drive of a device or personal information is left on printer output trays. An MPS partner can suggest and implement solutions to ensure the protection of PII.
As you can see, there are many ways in which your business can stand to benefit from Managed Print Services. For more information about MPS and how it can benefit your Washington, D.C. Metro Area business, don’t hesitate to contact Digital Office Products.